Maximize Your Practice's Potential with Behavioral Health Billing Services from MaxMBC
Transform complex psychiatry and psychology billing into predictable revenue streams, so you can dedicate your time to exceptional patient care.
Why Mental Health Practices Need Specialized Billing Expertise
Running a successful mental health practice requires more than clinical excellence. Behind every therapy session, psychiatric evaluation, and treatment plan lies a complex web of insurance requirements, coding regulations, and documentation standards. For behavioral health providers, billing isn't just about submitting claims—it's about navigating time-based CPT codes, understanding payer-specific requirements, and ensuring every service you provide translates into the revenue your practice deserves.
Max Medical Billing Company (MaxMBC), understands that generic billing services simply can't address the unique challenges of mental and behavioral health billing. That's why we've built our expertise exclusively around the needs of psychiatrists, psychologists, therapists, and behavioral health specialists. Our mission is simple: eliminate your administrative burdens, optimize your reimbursements, and restore your focus to what truly matters—helping your patients heal.
Time-Based Coding Complexity
Mental health services rely on precise time-based CPT codes (90834, 90837, 90853) where even minor documentation errors can trigger denials. We ensure every minute is accurately captured and billed.
Rigorous Documentation Standards
Payers scrutinize mental health claims more intensely, demanding detailed progress notes and medical necessity documentation. Our experts know exactly what insurers expect.
High Denial Rates
Behavioral health claims face higher-than-average denial rates due to coverage limitations, prior authorization requirements, and benefit exclusions. We proactively prevent and aggressively appeal denials.
Revenue Leakage
Without specialized expertise, practices lose thousands monthly to undercoding, missed services, and abandoned accounts receivable. We capture every dollar you've earned.
Comprehensive Behavioral Health Revenue Cycle Management
MaxMBC operates as a seamless extension of your practice. Our certified medical billing specialists and coders manage your entire revenue cycle with precision, transparency, and a relentless commitment to maximizing your collections. From the moment a patient schedules an appointment to the final payment posting, we handle every detail of your psychiatric billing and therapy billing operations.
| Service | What We Do | Your Benefit |
|---|---|---|
| Insurance Eligibility Verification | We verify patient insurance benefits, coverage limitations, copays, and deductibles before every appointment—including telehealth sessions. We secure all necessary prior authorizations. | Prevent denials before they happen. Know patient financial responsibility upfront. Reduce appointment no-shows. 99% Verification Accuracy |
| Expert Medical Coding | Our certified coders apply precise ICD-10 diagnostic codes and CPT procedure codes specific to behavioral health, ensuring compliant, optimized coding for every encounter. | Maximize legitimate reimbursement while maintaining full regulatory compliance. Reduce audit risk. AAPC Certified Coders |
| Claims Submission & Scrubbing | Every claim is electronically scrubbed against payer-specific edits before submission. We submit clean claims and provide real-time tracking throughout the adjudication process. | Achieve industry-leading first-pass acceptance rates. Accelerate payment cycles. Reduce rework. 95%+ Clean Claim Rate |
| Denial Management & Appeals | We proactively identify denial patterns, address root causes, and execute robust, documentation-driven appeals to overturn unjustified denials. | Recover lost revenue systematically. Close billing process gaps. Improve long-term payer relationships. 70%+ Appeal Success |
| Accounts Receivable Management | Diligent, timely follow-up on all unpaid claims with insurance payers. Professional, courteous patient billing and payment arrangement support. | Dramatically reduce aged A/R. Improve cash flow consistency. Maintain positive patient relationships. 30% A/R Reduction |
| Compliance & Reporting | HIPAA-compliant processes, regular compliance audits, and comprehensive financial reporting with actionable insights delivered monthly. | Peace of mind knowing your billing meets all regulatory requirements. Data-driven decisions for practice growth. 100% HIPAA Compliant |
Why Mental Health Practices Trust MaxMBC
Choosing a billing partner is one of the most critical decisions for your practice's financial health. Here's what sets MaxMBC apart from generic billing companies and makes us the preferred choice for behavioral health providers nationwide.
Specialized Expertise
We focus only on mental and behavioral health billing. This means we know the ins and outs of psychiatry, psychology, and therapy billing—from nuanced documentation to complex payer rules. You get a team that speaks your language and navigates your specific challenges.
Effortless Tech Integration
We connect smoothly with the tools you already use, like SimplePractice, TherapyNotes, and Kareo. No double entry, no disrupted workflows—just seamless claims processing that saves you time and reduces errors.
Transparent Partnership
You're assigned a dedicated account manager who knows your practice inside and out. Access real-time dashboards showing claim status, payment trends, denial analytics, and A/R aging. No black boxes—complete visibility into your revenue cycle.
Proven Results & ROI
Our clients typically see measurable improvements within the first 90 days: increased collections, faster payment cycles, reduced denials, and dramatically improved cash flow. We don't just promise results—we deliver them consistently.
Uncompromising Compliance
All our processes are HIPAA-compliant with bank-level security. Our team stays current with ever-changing payer policies, coding updates, and regulatory requirements. We protect your practice from audits and compliance risks.
Rapid Implementation
Get started quickly with our streamlined onboarding process. Most practices are fully operational with MaxMBC within 2-3 weeks. Minimal disruption, maximum impact on your revenue cycle from day one.
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Expert Biller & Coder
Request Your Free Audit Consultation Today!
Contact us today for a free consultation and discover how Max MBC can enhance your revenue cycle with our professional medical billing services.
The MaxMBC Promise: Measurable Financial Outcomes
We believe in partnerships defined by tangible results, not empty promises. When you entrust MaxMBC with your behavioral health billing services, you can expect concrete improvements across every key performance indicator that matters to your practice's financial health.
Increased Revenue
Optimized coding, complete charge capture, and relentless A/R follow-up ensure you collect every dollar you've earned.
Faster Payment Cycles
Industry-leading clean claim rates accelerate reimbursements, improving your practice's cash flow and financial stability.
Reduced Administrative Burden
Free your clinical staff from insurance hassles, allowing them to focus on patient care and practice growth initiatives.
Lower Denial Rates
Proactive claim scrubbing and expert coding minimize denials at submission, reducing costly rework and delays.
Regulatory Compliance
Comprehensive reporting and analytics empower data-driven decisions for sustainable practice growth.
Performance Analytics
We provide detailed reporting and analytics on your coding patterns, denial trends, and revenue opportunities to help optimize your practice operations.
Ready to Transform Your Practice's Financial Health?
Contact MaxMBC today for a complimentary, no-obligation consultation and comprehensive billing analysis. We'll thoroughly review your current revenue cycle management, identify hidden revenue opportunities, and outline a clear, customized plan to streamline your financial operations and maximize collections.
Helping U.S. healthcare providers across diverseSpecialties overcome Billing challenges.
Our certified Billing and Coding experts deliver accuracy, compliance, and maximum reimbursements—ensuring every claim is handled with confidence. By leveraging advanced technology and efficient processes, we minimize errors, speed up reimbursements, and enhance your revenue cycle.
What Our Clients Say About Us
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Frequently Ask Questions (FAQ's)
Behavioral and mental health billing involves multiple service types such as psychotherapy, psychiatric evaluations, medication management, and group therapy. These services have strict documentation, time-based coding, modifier usage, and payer-specific rules—especially for telehealth and same-day services.
Yes. MaxMBC has expertise in billing commonly used behavioral health CPT codes, including 90832, 90834, 90837, 90839, 90853, psychiatric diagnostic evaluations, and medication management codes. We ensure proper modifier usage (e.g., GT, 95, 59) based on payer and service requirements.
Yes. We assist with credentialing and enrollment for psychiatrists, psychologists, licensed clinical social workers (LCSWs), therapists, counselors, and nurse practitioners across Medicare, Medicaid, and commercial payers.
We minimize denials by:
Verifying eligibility and mental health benefits before visits
Ensuring correct diagnosis-to-procedure code pairing
Reviewing documentation for time, medical necessity, and treatment plans
Proactively appealing denied or underpaid claims
Yes. MaxMBC supports telehealth billing for behavioral and mental health services, including proper place of service (POS), telehealth modifiers, and payer-specific telemedicine policies to ensure compliant reimbursement.
Yes. We assist with prior authorization management, particularly for services such as extended psychotherapy sessions, intensive outpatient programs, and recurring therapy visits—helping avoid claim delays and denials.
Our team stays current with CMS guidelines, payer mental health policies, parity laws, and HIPAA regulations. We implement compliant billing workflows to protect providers from audits and recoupments.
Yes. MaxMBC provides transparent and detailed reports, including AR aging, collections, denial analysis, and revenue trends—allowing you to monitor and optimize your behavioral health practice’s financial performance.
Absolutely. We support solo practitioners, group practices, clinics, and multi-location behavioral health organizations, scaling our services to match your operational needs.
Yes. All billing and data-handling processes at MaxMBC are fully HIPAA compliant, ensuring strict confidentiality and security of sensitive behavioral and mental health information.